Crash Course Weekend GDPR & Privacy Policy

Introduction

At Crash Course Weekend, we are committed to protecting your privacy and ensuring the security of your personal data. This privacy policy outlines how we collect, use, and protect your personal information when you register for and attend our event, in compliance with the General Data Protection Regulation (GDPR) and other relevant laws.

By registering for Crash Course Weekend, you consent to the collection, use, and storage of your personal data in accordance with this privacy policy.

1. Data We Collect

When you register for Crash Course Weekend, we may collect the following types of personal data:

• Name: Used for identification and registration purposes.
• Email Address: Used for communication regarding the event, ticket confirmation, and updates.
• Date of Birth: Collected to ensure you meet the minimum age requirement (18+).
• Postal Address: Collected for merchandise delivery, if you order physical goods.
• Payment Information: Securely handled by third-party payment providers (e.g., Stripe or PayPal) and not stored by us.
• Furry Name/Handle: Collected for fun, community interaction purposes.
• Photographs and Videos: If taken during the event for promotional purposes.

2. How We Use Your Data

The personal data we collect is used for the following purposes:

• Event Registration: To process your registration and ensure your participation in the event.
• Communication: To send you updates, event reminders, and important information related to the convention.
• Security and Verification: To verify your age and identity during event registration.
• Marketing: To send you post-event surveys and notify you of future conventions or similar events (only if you have opted in to receive marketing communications).
• Photography and Media: Photographs or videos taken during the event may be used in future promotional materials. By attending, you consent to your image being used unless you opt out in advance.

3. Data Sharing and Third Parties

We do not sell or rent your personal data to third parties. However, we may share your personal data with the following types of organizations in order to fulfil event-related services:

• Payment Processors: Your payment details are securely handled by third-party providers like Stripe or PayPal. We do not store your credit card information.
• Event Service Providers: Vendors, partners, or volunteers that help us run the event may have limited access to your information.
• Legal Authorities: If required by law, we may disclose your information to law enforcement or governmental authorities.

4. Data Storage and Security

Your personal data is stored securely and handled with care. We take appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or deletion. We only retain your personal data for up to 72 hours after the event concludes. This period allows us to charge individuals for damages to lodges if necessary. After this, all personal data will be permanently deleted from our systems.

5. Your Rights Under GDPR

As an attendee and data subject, you have the following rights under GDPR:

• Access: You can request access to the personal data we hold about you at any time.
• Rectification: You have the right to request corrections to any inaccurate or incomplete personal data.
• Erasure: You can request the deletion of your personal data, provided we no longer need it for the purposes for which it was collected.
• Restriction of Processing: You can request the restriction of your data processing in certain circumstances.
• Data Portability: You can request a copy of your personal data in a structured, machine-readable format.
• Objection: You can object to the processing of your data in specific cases, such as marketing.
• Withdraw Consent: If you have given consent for us to process your data, you can withdraw it at any time by contacting us.

To exercise any of these rights, please contact us at crashcourseweekend@gmail.com.

6. Data Breach Notification

In the unlikely event of a data breach that could affect your personal data, we will notify you and the relevant authorities as required by law within 72 hours of becoming aware of the breach.

7. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies on our website to enhance your user experience. You can control the use of cookies through your browser settings.

8. Changes to This Policy

This privacy policy may be updated periodically to reflect changes in our practices or for legal reasons. We will notify you of any significant changes by email or by posting an updated version of this policy on our website.

9. Contact Us

If you have any questions or concerns regarding this privacy policy or how we handle your personal data, please contact us at:

Email: crashcourseweekend@gmail.com

10. Legal Basis for Data Processing

We process personal data based on the following legal grounds:

• Contractual necessity: To provide event services based on your registration.
• Legitimate interest: To communicate with you regarding the event and improve attendee experience.
• Consent: For any marketing communications, you will have the option to opt in and can withdraw at any time.